Public Procurement Core Team HCLTech Romania
Implementation strategy and participation in public procurement procedures

by Petru GIURCA

Agenda
Context and objectives
Business expansion, opportunities in the public sector
Team foundation
Objectives, staffing, internal procedures
SEAP and participation
Registration, configuration, documentation
Implementation
Collaborations, next steps, benefits
Scope of Work
The following outlines the primary responsibilities and focus areas of the Public Procurement Core Team:
Tender Documentation Analysis
Comprehensive review and interpretation of technical specifications, contract terms, and eligibility requirements from public procurement announcements.
Bid Preparation & Submission
Development of compliant technical and financial proposals, ensuring all qualification requirements are met and documentation is properly submitted via SEAP.
Client Representation
Representing HCLTech Romania in clarification sessions, negotiations, and contract finalization meetings with contracting authorities.
Performance Monitoring
Tracking bid success rates, analyzing competition, and implementing continuous improvement strategies to enhance future proposal effectiveness.
Context and Objectives 1/1
Context
  • Expansion of business lines
  • Opportunities in the public sector
  • Leveraging IT&C expertise
Objectives
  • Development of projects portfolio with Romanian Public Entities
  • Revenues increase
  • Market position strengthening
Team foundation 1/1
Public Procurement Core Team Layers
Defining objectives and strategy validation
Target procedures, sectors of interest
Internal experts to start with
Procurement experts, legal advisors, technicians
Internal procedures
Workflows, document management
SEAP Registration - General Overview
What is SEAP
  • Electronic System for Public Procurement
  • Mandatory platform
  • Requires digital certificate
Benefits
  • Access to all announcements
  • Online submission of offers
  • Transparency in evaluation
Accessibility
  • Available 24/7
  • Direct communication
  • Automatic notifications
  • Free of charge membership
SEAP and participation 2/2
Benefits and Opportunities
Portfolio Diversification
New Clients from the public sector
Financial Stability
Medium and long-term contracts
Digitalization Projects
Innovative solutions for the public sector
European Funds
Access to externally funded projects
Implementation 1/1
Next Steps
1
Public Procurement local Core Team setup
Strategic decision at company level
2
Resource allocation
Decision sponsorship and support from Global Teams, where needed
3
SEAP registration and pipeline monitoring
Certificate acquisition, profile configuration
4
Engage in public procurement projects
Take part in tenders and close deals
5
Delivery and Procurement Local Teams consolidation
Recruit the team members for project delivery
Consolidate the local Procurement Team
Conclusion
By implementing this strategy, HCLTech Romania will strengthen its position in the local market and contribute to the digitalization of Romania's public sector.
The Public Procurement Core Team represents a strategic opportunity with long-term benefits.
SEAP registration is the first essential step for participation.
The initial investment in resources and expertise will bring significant results.
References
Legislation and regulations
Useful resources
  • National Agency for Public Procurement (ANAP)
  • National Council for Solving Complaints (CNSC)
ANNEX
SEAP Registration - Necessary Steps
Form Completion
Access www.e-licitatie.ro, select "Economic Operator Registration"
Request Submission
Electronic signature, document transmission, operator validation
Certificate Download
Confirmation email, download, installation, authentication testing
Company Profile Configuration
Basic Information
Identification data, eligibility documents
Financial Documents
Updated financial information
Common Procurement Vocabulary (CPV) Codes
Selection of relevant codes for activity
Notifications
Configuration of alerts for announcements of interest
Obtaining the digital certificate
Essential element
SEAP authentication, 2-year validity
Accredited providers
Authorized companies for issuance
Authorized persons
Electronic signing of documents
Usage
Signing, authentication, bid submission, encryption, archiving
Common Procurement Vocabulary (CPV)
CPV is a standardized classification system established by the European Union to describe the subject matter of public procurement contracts. It ensures uniformity in identifying procurement needs across all EU member states.
Identification and Classification
CPV codes consist of 8 digits (XX000000-Y) providing hierarchical classification of products, services, and works, making procurement opportunities easily searchable for businesses.
Cross-Border Standardization
Enables economic operators from different countries to identify relevant procurement opportunities regardless of language barriers or national classification systems.
Strategic Selection
Selecting appropriate CPV codes is crucial for receiving notifications about relevant procurement opportunities and for contracting authorities to reach suitable suppliers.
Economic operators must carefully select CPV codes that match their products and services to ensure visibility in procurement procedures that align with their business capabilities.
Software configuration services
Software services
Various software packages and information systems
Participation in Procurement Procedures
Opportunity Identification
Monitoring announcements, analysis of documentation
Documentation Preparation
ESPD, technical and financial proposal
Offer Submission
Electronic signature, SEAP upload
Contract Management
Signing, implementation, monitoring
Qualification Documents
General Certificates
Tax record, criminal record, fiscal attestation
Technical Offer
Technical proposal, specifications, methodologies
Financial Offer
Offer form, offer letter, contract model
European Single Procurement Document (ESPD)
Electronic declaration
On own responsibility
Preliminary evidence
Fulfillment of qualification criteria
Reusable
For similar procedures
Subsequent verification
Only the winning bidder submits documents
Participation Guarantee (PG)
Performance Guarantee (PG)
Purpose
Ensures fulfillment of contractual obligations
Amount
Maximum 10% of the contract price
Establishment
Bank guarantee, insurance policy, bank transfer, successive retentions
Preliminary Stage and Bid Presentation
1
Legal Form
Documents certifying identity and quality
2
Authorization
Document for the mandated person
3
Economic Conditions
Financial capacity, balance sheet
4
Technical Conditions
Professional capacity, previous experience, ISO standards