Public Procurement Core Team HCLTech Romania

Implementation strategy and participation in public procurement procedures

Agenda

Context and objectives

Business expansion, opportunities in the public sector

Team foundation

Objectives, staffing, internal procedures

SEAP and participation

Registration, configuration, documentation

Implementation

Collaborations, next steps, benefits

Scope of Work

The following outlines the primary responsibilities and focus areas of the Public Procurement Core Team:

Tender Documentation Analysis

Comprehensive review and interpretation of technical specifications, contract terms, and eligibility requirements from public procurement announcements.

Bid Preparation & Submission

Development of compliant technical and financial proposals, ensuring all qualification requirements are met and documentation is properly submitted via SEAP.

Client Representation

Representing HCLTech Romania in clarification sessions, negotiations, and contract finalization meetings with contracting authorities.

Performance Monitoring

Tracking bid success rates, analyzing competition, and implementing continuous improvement strategies to enhance future proposal effectiveness.

Context and Objectives 1/1

Context

  • Expansion of business lines
  • Opportunities in the public sector
  • Leveraging IT&C expertise

Objectives

  • Development of projects portfolio with Romanian Public Entities
  • Revenues increase
  • Market position strengthening


Team foundation 1/1

Public Procurement Core Team Layers

Defining objectives and strategy validation

Target procedures, sectors of interest

Internal experts to start with

Procurement experts, legal advisors, technicians

Internal procedures

Workflows, document management

SEAP Registration - General Overview

What is SEAP

  • Electronic System for Public Procurement
  • Mandatory platform
  • Requires digital certificate

Benefits

  • Access to all announcements
  • Online submission of offers
  • Transparency in evaluation

Accessibility

  • Available 24/7
  • Direct communication
  • Automatic notifications
  • Free of charge membership

SEAP and participation 2/2

Benefits and Opportunities

Portfolio Diversification

New Clients from the public sector

Financial Stability

Medium and long-term contracts

Digitalization Projects

Innovative solutions for the public sector

European Funds

Access to externally funded projects

Implementation 1/1

Next Steps

1

Public Procurement local Core Team setup

Strategic decision at company level

2

Resource allocation

Decision sponsorship and support from Global Teams, where needed

3

SEAP registration and pipeline monitoring

Certificate acquisition, profile configuration

4

Engage in public procurement projects

Take part in tenders and close deals

5

Delivery and Procurement Local Teams consolidation

Recruit the team members for project delivery

Consolidate the local Procurement Team

Conclusion

By implementing this strategy, HCLTech Romania will strengthen its position in the local market and contribute to the digitalization of Romania's public sector.

The Public Procurement Core Team represents a strategic opportunity with long-term benefits.

SEAP registration is the first essential step for participation.

The initial investment in resources and expertise will bring significant results.

References

Legislation and regulations

Useful resources

  • National Agency for Public Procurement (ANAP)
  • National Council for Solving Complaints (CNSC)

ANNEX

SEAP Registration - Necessary Steps

Form Completion

Access www.e-licitatie.ro, select "Economic Operator Registration"

Request Submission

Electronic signature, document transmission, operator validation

Certificate Download

Confirmation email, download, installation, authentication testing

Company Profile Configuration

Basic Information

Identification data, eligibility documents

Financial Documents

Updated financial information

Common Procurement Vocabulary (CPV) Codes

Selection of relevant codes for activity

Notifications

Configuration of alerts for announcements of interest

Obtaining the digital certificate

Essential element

SEAP authentication, 2-year validity

Accredited providers

Authorized companies for issuance

Authorized persons

Electronic signing of documents

Usage

Signing, authentication, bid submission, encryption, archiving

Common Procurement Vocabulary (CPV)

CPV is a standardized classification system established by the European Union to describe the subject matter of public procurement contracts. It ensures uniformity in identifying procurement needs across all EU member states.

Identification and Classification

CPV codes consist of 8 digits (XX000000-Y) providing hierarchical classification of products, services, and works, making procurement opportunities easily searchable for businesses.

Cross-Border Standardization

Enables economic operators from different countries to identify relevant procurement opportunities regardless of language barriers or national classification systems.

Strategic Selection

Selecting appropriate CPV codes is crucial for receiving notifications about relevant procurement opportunities and for contracting authorities to reach suitable suppliers.

Economic operators must carefully select CPV codes that match their products and services to ensure visibility in procurement procedures that align with their business capabilities.

Software configuration services

https://sicap.ai

Software services

https://sicap.ai

Various software packages and information systems

https://sicap.ai

Participation in Procurement Procedures

Opportunity Identification

Monitoring announcements, analysis of documentation

Documentation Preparation

ESPD, technical and financial proposal

Offer Submission

Electronic signature, SEAP upload

Contract Management

Signing, implementation, monitoring

Qualification Documents

General Certificates

Tax record, criminal record, fiscal attestation

Technical Offer

Technical proposal, specifications, methodologies

Financial Offer

Offer form, offer letter, contract model

European Single Procurement Document (ESPD)

Electronic declaration

On own responsibility

Preliminary evidence

Fulfillment of qualification criteria

Reusable

For similar procedures

Subsequent verification

Only the winning bidder submits documents

Participation Guarantee (PG)

Performance Guarantee (PG)

Purpose

Ensures fulfillment of contractual obligations

Amount

Maximum 10% of the contract price

Establishment

Bank guarantee, insurance policy, bank transfer, successive retentions

Preliminary Stage and Bid Presentation

1

Legal Form

Documents certifying identity and quality

2

Authorization

Document for the mandated person

3

Economic Conditions

Financial capacity, balance sheet

4

Technical Conditions

Professional capacity, previous experience, ISO standards